Compass Accounting and Payroll Reminders from Michelle
Please thank your Directors for their continued efforts to get the information that we need to manage the financial aspects of keeping the business running smoothly. I know that these are crazy times and that they are pulled in many directions each day.
Here’s a list of tasks to be completed:
Receipts and Spending:
Submit receipts to Receipt Bank for credit card purchases (not needed if you’re using the Compass Amazon or the Compass Wal-mart logins) Submit receipts to Receipt Bank for all payroll reimbursements – Either writing on the receipt itself or entering a note in the description field that it is a reimbursement and the name of the person reimbursed These should be entered as spending occurs, but not later than the last day of the month Jane will email reminders for missing receipts during the first week of the following month.
Billing:
Enter payments in the app weekly for cash, check or county (county not applicable for Isanti) payments in the system and make bank deposits timely During the last week of the month, review unpaid accounts (Accounts Receivable) to ensure that outstanding amount are valid and make corrections as needed. Please notify me by email of any balances that you are trying to collect, but are doubtful that they will be paid. Isanti – update County Billing Spreadsheet – ensure all payments are entered and that the billing amounts for all periods during the month reflect the most accurate information known. I run app reports on the 1st of each month, so all changes need to be made prior or they will be reflected in the following month.
FTE Spreadsheets:
Update FTE spreadsheets for current month attendance and enrollment changes by the Wednesday following the end of the month.
Payroll:
Submit new hire paperwork when the employee starts and submit by PDF to [email protected] with a cc to [email protected] -This needs to be submitted to Alerus 2 days prior to the pay period. Here are links to videos to learn about the new W4 form and can be offered as a resource for employees who need help completing the form.
How to fill out W4 Form Entire – 17:57mins
How to Fill out W4 SINGLE - 7:54mins
https://youtu.be/1sfwTdG1X2w
Thanks again for your help!
Michelle
Please thank your Directors for their continued efforts to get the information that we need to manage the financial aspects of keeping the business running smoothly. I know that these are crazy times and that they are pulled in many directions each day.
Here’s a list of tasks to be completed:
Receipts and Spending:
Submit receipts to Receipt Bank for credit card purchases (not needed if you’re using the Compass Amazon or the Compass Wal-mart logins) Submit receipts to Receipt Bank for all payroll reimbursements – Either writing on the receipt itself or entering a note in the description field that it is a reimbursement and the name of the person reimbursed These should be entered as spending occurs, but not later than the last day of the month Jane will email reminders for missing receipts during the first week of the following month.
Billing:
Enter payments in the app weekly for cash, check or county (county not applicable for Isanti) payments in the system and make bank deposits timely During the last week of the month, review unpaid accounts (Accounts Receivable) to ensure that outstanding amount are valid and make corrections as needed. Please notify me by email of any balances that you are trying to collect, but are doubtful that they will be paid. Isanti – update County Billing Spreadsheet – ensure all payments are entered and that the billing amounts for all periods during the month reflect the most accurate information known. I run app reports on the 1st of each month, so all changes need to be made prior or they will be reflected in the following month.
FTE Spreadsheets:
Update FTE spreadsheets for current month attendance and enrollment changes by the Wednesday following the end of the month.
Payroll:
Submit new hire paperwork when the employee starts and submit by PDF to [email protected] with a cc to [email protected] -This needs to be submitted to Alerus 2 days prior to the pay period. Here are links to videos to learn about the new W4 form and can be offered as a resource for employees who need help completing the form.
How to fill out W4 Form Entire – 17:57mins
How to Fill out W4 SINGLE - 7:54mins
https://youtu.be/1sfwTdG1X2w
Thanks again for your help!
Michelle